RFQs and Quotations for B2B Sourcing
A request for quotation (RFQ) tells suppliers what a buyer needs so they can respond with a comparable commercial offer. TradeMatchlyAI includes RFQ and quotation workflows for buyer-supplier discussions.
What to include in an RFQ
- Product name, grade, material, and technical specifications.
- Quantity, unit of measure, packaging, and minimum order expectations.
- Delivery destination, requested schedule, and applicable Incoterms rule with named place or port.
- Required documents, certifications, inspection requirements, and quote validity period.
- Currency, payment expectations, and any other terms that suppliers should address.
Compare offers on equal terms
Review each quotation against the same product specification, quantity, delivery point, lead time, and payment assumptions. Ask suppliers to clarify exclusions or substitutions before comparing prices.
A quotation is an offer from the supplier. Buyers and suppliers should confirm final terms directly and complete their own legal, financial, and logistics checks.
Manage the conversation
TradeMatchlyAI's application includes RFQ and quotation records, supplier responses, and related communication workflows. The platform helps organize these steps; it does not guarantee that a supplier will respond or that a transaction will be completed.